Your First Journal Entry (Using WordPerfect 3.0) Instructions Designed for the Mac Classroom in Arts and Sciences, Room 22, USD Explanation: This handout provides you with step-by-step instructions for creating your first "Writing into the Day" entry, using WordPerfect 3.0 on one of the Macs in this classroom. You should keep your "Writing into the Day" entries and other materials on disk. You can print them out, of course. Your topic for your first "Writing into the Day" entry: Why are you here? What are your expectations for this three-week summer institute? What do you hope to accomplish by the end of the three weeks--in terms of your own writing? In terms of your teaching of writing? Respond thoughtfully to these questions. Don't worry about correct grammar, usage, and mechanics. Write freely! Getting started with the Mac: To turn on most of the Macs in this lab (except for Mac #13 and the desk Mac): Push the button below the floppy disk drive on the hard drive, and Push in the monitor button underneath the screen on the right side (a green light will come on next to the monitor button). Give the computer a few minutes to wake up. Eventually, you'll see a user-friendly desktop with a rectangular icon in the top right-hand corner and a "trash" icon in the bottom right-hand corner, as well as icons for Netscape and Sunburst (Telnet), and possibly an icon labeled SYSVOL#.MAC_LAB. Use your mouse to move the arrow on screen until it is right on top of the Mac hard-drive icon in the top right-hand corner; it will be labeled Mac 2 or Mac 10 or Mac # (some other number). When the arrow is right on top of the little rectangle that represents the hard drive, double-click to open the hard drive by clicking twice in a row with your mouse very quickly. A window will pop open, revealing several folders that show us what is on the computer. Look for the WordPerfect 3.0 folder. Opening Up WordPerfect 3.0 for the Mac: Open the WordPerfect folder. You do this by using your mouse to put the arrow on top of the WordPerfect folder. Then, to open the folder, double-click with your mouse (click twice rapidly). Find the WordPerfect application. It will be the colorful icon showing the tip of a pen-like object. Use your mouse to select the object and open it (double-click). In a moment, a blank window will open. Finally--you can type! Go ahead and type your document, responding to the prompt listed above. Saving your document on this Mac It's good idea to save your document right away, even if you have only typed a sentence or two. (Sometimes computers freeze up, and you can lose whatever you typed.) Using your mouse, go up to "File" in the row of commands at the top of this screen. With the arrow on File, click and hold down your mouse. A menu with a range of options will be revealed. Still holding down your mouse, drag your mouse so that the arrow moves down through the range of options until Save is selected. Let go of your mouse. (Note: You may get a message window, telling you that you should put a disk in now. Ignore it and click okay.) A window will pop up. Use your mouse to click on the "desktop" button on the right side of that window. The window will change so that you will see, under the Desktop heading on the left side of this window, the Mac hard drive icon and and the trash icon. Using your mouse, click once on the Mac hard drive icon (Mac 2, for example) to select it. Then click on the Open button on the right side. The window will change so that you see, under the hard drive heading on the left side, the main folders contained on the hard drive. Look for the Public Folder. Using your mouse, click once on the public folder to select it. Then click on the open button on the right side. Here is the only place on the Macs in this lab where you can store the file that you just created. In the highlighted space under "Save Document As," type the name of your document (give it a name that you'll remember) and click on the Save button on the right side. Your document is now saved in the public folder on the hard drive. You can now continue typing. To save your new text, simply go up to File at the top of the screen and select Save (not Save As...). Time to Print Your Document To print, go up to File at the top of the screen and select Print. A print window will open. Click on the Print button. And be patient! It may take a while to print. Don't keep repeating this step because you think you did it wrong; the computer and printer may be taking their sweet time. Time to Close Your Document When you are done, close your file and quit out of the WordPerfect application by going up to File and selecting Quit. That's it--unless. . . . You made a mistake? You forgot something? You want to change one little thing? Using your mouse, double-click on the public folder to open it. Look for your document (whatever you named it), select it, and double-click on the document to open it. Make your changes. Then follow steps 16 and 19 above. How to Save a Copy of This Document onto a Disk (very important!) To save a copy of this document that you just created, insert your disk. (If your disk needs formatting, the Mac will help you do it.) Using your mouse, click on your file located in the public folder. Holding down the mouse (DON'T let go), carefully drag the document onto your disk so that the disk icon is highlighted; then let go of your mouse. The Mac will then make a copy of your document onto your disk. To eject your disk, hold down the apple key next to the space bar and, and at the same time, click on the "y" key. This should eject your disk. I recommend getting out ANOTHER disk and repeating steps 21-23, just to be on the safe side. (And you'll also probably want to drag the copy of your document out of the public folder and into the trash and EMPTY the trash, unless you want others who sit down at this computer to read your document.) Final Words of Wisdom: Handle your disks as little as possible; they are delicate. Don't write on them, set them next to magnetized surfaces, set stuff on them, or drop them. Write on labels before you attach the labels to the disks. And, always, always, back up your disks if you value the documents on them. Two back-up disks for each "master" disk is a good practice to follow. Additional Instructions (for typing your professional article in WordPerfect 3.0) Adding a Header, Changing the Typeface, Selecting Double-Spacing, and Checking Your Margins Do steps 1-8 above first. Then. . . . You're going to add a header--your last name and a special page number that will change automatically with each new page. Look at the top of your window, where it says: File Edit Insert Layout, etc. Using your mouse, position the arrow over the word "Layout" and click, holding down your mouse so that a pull-down menu appears. Still holding down your mouse, move your mouse down the pull-down menu until "Header/Footer" is selected. A new menu will appear. Still holding down your mouse, move the arrow over to the new window and select "New." NOW, you can let go of your mouse! Of the four options, "Header A" should be automatically selected. Click the "Okay" button. A new, smaller window will appear. This is your "header" window. Make sure that the boxes Ruler, Layout, Font, and Header" are selected; if they are not selected, use your mouse to position the arrow over each box and click. To change the font, look for the row that begins with the word "font". Next to the word font is a little box with the name of a font like Times or Geneva. Make sure that Times is selected. If it is not, click on the arrow next to the name of the font, holding down your mouse. A menu will pop open, revealing the names of numerous fonts. Using your mouse, select Times and let go of your mouse. In the row that begins with the word "layout," look for the second item with a set of horizontal lines. Positioning your mouse over the arrow pointing down, click and hold to pull down this menu. Drag your mouse until you have selected the word "right"; let go of your mouse. You have just selected right-hand alignment for your header. That means whatever you type in this header will be lined up on the right side of the page. Now you should type your last name and tap the space bar once. Next, you want to insert an "automatic" page number. In the row that begins with the word Header, after the two arrows, you'll see a button with a number 1 on it. Click on this button with your mouse. A number 1 should automatically appear next to your last name. You are done with the header. Close the window by clicking once in the little white box in the top left-hand corner of this "untitled" window. You'll see your blank document again. Because you want the header you just created to appear on all pages except the first one, go the menu at the very top of the Mac desktop, where you will see File Edit Insert Layout Tools Table Font Size Style. Use your mouse to select Layout; holding down your mouse, you will see a pull-down menu appear. Drag your mouse down through this menu until Suppress is selected. A small window will pop up. It will say "On This Page Suppress," followed by a list of boxes you can click in with your mouse. Use your mouse to position the arrow over the box next to Header A and click. Header A will now be suppressed on page 1 only. Click Okay to complete this step. You'll see your blank document again. Because you selected a font only for the header, you also need to select a font for the main text area of your document. Go back up to the very top of the screen. Use your mouse to select Font; holding down your mouse, you'll see a pull-down menu appear. Drag your mouse downward until Times is selected; then let go of your mouse. If this is a formal assignment--an essay, for example--you will probably want to double-space your paper (skip every other line automatically). To do this, look at the top of your WordPerfect window. A row of options is displayed: Ruler Layout Style Tabs List Merge. Make sure that Layout is selected; if it is selected, the button will probably be white and will show a row underneath it beginning with the word "Layout." Go to the "Layout" row. Select the fourth button from the left with the even horizontal lines (NOT the second button); holding down your mouse, you will see a pull-down menu with options for line spacing. Drag your mouse down to the next-to-last option with the number 2 next to it and select it; this is double-spacing. Whatever you type will now be automatically double-spaced. Last but not least--check your margins by going back up to the top of the Mac desktop and selecting Layout with your mouse. Hold down your mouse so that you get a pull-down menu. Drag your mouse until Margins is selected; then let go of your mouse. A margins window will appear, with 4 options. Make sure that the Top, Bottom, Left, and Right boxes all say 1.0. This gives you 1" margins on all sides of your document. If it is okay, click the Okay button. Next: follow steps 9-24.